LEO – Logistics Exhibition Organizer

Every transport starts in LEO as a project. Projects contain one or more nodes – transport segments defining a sender-receiver address pair, together with all associated services, items, documents and financial commitments. This hierarchical structure handles complex multi-leg art tours, museum relocations or multi-venue exhibitions in a single project record.

• Project creation from templates – a complete quote in minutes
• Each node contains: loading/unloading addresses, contacts, date/time, vehicle plates, service classification, order value
• Colour-coded team assignment, visible in the dispatch view
• Project status tracking from inquiry through confirmed order to invoicing
• Integrated document storage at project and node level

The partner database consolidates customers, suppliers, carriers, recipients, museums, galleries and auction houses in a single unified master – fully searchable via full-text across all fields.

• Separate records for companies and individual contacts
• Language preference per partner: all documents (quotes, invoices, transport notes, order e-mails) are generated automatically in the partner's language
• "Purchase order required" flag: LEO blocks invoicing until the customer's PO number is entered – essential for institutional billing
• Document storage per partner: access instructions, customs authorisations, standing permits

LEO manages the complete billing cycle within the same system that runs operations – eliminating double data entry and reconciliation errors.

• Quotes from item templates, multilingual (DE/EN/FR/IT/ES)
• Invoice output in up to five languages
• Revenue classes: air freight, sea freight, road transport, art handling, storage, carpentry – enabling precise cost-centre reporting per service line
• Provisions: automatic financial commitment created when a supplier is selected – real-time project cost visibility before the invoice arrives
• Invoice splitting (e.g. 50/50, 30/70, etc.) across projects
• Incoming invoices tracked with accounting transfer status (colour-coded)
• Customer revenue statistics for management reporting

A structured, auditable procurement workflow designed specifically for the subcontractor-driven world of art logistics.

• Simultaneous quote requests to 1 to N suppliers from any service item
• Standardised e-mails including project title, barcode, node ID, service type, addresses and expected order value
• Comparison table of all quotes per item; accepted quote becomes a provision
• Formal purchase order e-mails: LEO automatically generates a bilingual purchase order with all node data
• Supplier prints the project barcode on their invoice – enabling automatic scan-matching to the correct project
• Controlling view with traffic-light status for ordered positions

Physical warehouse operations and the contractual framework for storage services in one module.

• Customs status control per stored object (duty-free, various bonded warehouse levels)
• Structured goods receipt process for incoming shipments
• Two contract types: service contract (Lagervertrag) and rental agreement (Mietvertrag) – with billing period (monthly/quarterly), payment terms and automated invoicing

LEO is the only art logistics ERP with integrated KGSG (Cultural Property Protection Act) compliance checking.

• Automatic check on every export project: does the artwork meet the age and value thresholds under the KGSG?
• Warning on breach: project manager must confirm that an export licence has been applied for
• Per-customer flag "standing permit on file" with stored permit document and annual renewal reminder

LEO generates 20 document types from a central Report Manager – consistently formatted, available in up to five languages where applicable.

All documents are print-ready and can be generated directly from the project, node or contract record.

LEO is designed for multi-entity operation with full role-based access control.

• Multi-tenancy: separate business units (e.g. CS4art Logistics, CS4art Warehouse) within one installation
• Configurable teams with colour assignments (warehouse, driver, art handler, sales)
• Granular permissions: per user, per module – separately for office, carpentry, dispatch, warehouse, sales, accounting, administration
• Admin-controlled parameters: project creation, invoice standards, storage settings, transport note format
• Lock Manager: prevents concurrent editing conflicts on shared records
• Text templates in any language, callable at any point in the workflow

The operational command centre for transport planning.

• Daily plan: visual overview of all transport movements per day
• Vehicle and driver database with LEO IDs, assignable to transport notes and mobile app workflows
• Distinction between groupage and direct transport
• Transport note creation: carrier name, addresses, case list, artwork details
• Empty crate logistics: empty crates receive their own transport notes, addresses and dispatch entries – full tracking of packaging materials
• Team colour-coding across all views

For art handlers operating their own carpentry workshop or managing external crate production: dedicated production tracking.

• Two crate categories: rental crates (own pool with reservation, availability tracking, rental billing) and order crates (commissioned from external workshops)
• Two-step crate selection: type (e.g. climate crate) → model/specification (e.g. insulation Q1(30))
• Carpentry production list: project number, crates ordered, in production, ready to ship, required date
• Crate labels with dimensions, type designation, rental crate ID
• Object labels linking artworks to specific crates and shipments

Full IATA-compliant Air Waybill module for IATA agents operating in international art air freight.

• Complete AWB creation: shipper, consignee, issuing carrier agent, routing for up to 3 flight legs
• Rate calculation: weight surcharge, value declaration fee, tax, other charges
• Airline master: IATA code, prefix, handling minimum, fuel/kg, war risk/kg, security surcharge
• Airport master with "escort required" flag per airport
• CASS reconciliation: import and reconciliation of airline billing statements
• Traxon interface: data transmission to approx. 160 airlines
• Compliance: sanctions list checking
• Shipment proforma directly linked to AWB data
• Roadmap 2026 Air freight monitoring module – escorts, airport ID cards, licences, task calendar per flight